How to Screenshare in Zoom
Before you share your screen in Zoom, be certain that anything anyone can see on your computer is safe to see. For example, close any windows that might not be work-related if you’re sharing a screen during a business meeting. Once you’re set, follow these steps to start screensharing: When you have successfully shared your window, the menu window will disappear and a new menu bar will appear at the top of your main screen. This menu bar offers tons of options, including a More drop-down menu. You can drag this bar around your monitor(s) to another location if you want to. Many of these options have nothing to do with sharing your screen. There are several, however, that you can use while screen sharing or while running a Zoom meeting as a host. From the More menu, you can select the follow screensharing options:
Allow (or not) participants to annotate on a shared screen.Show or hide the names of annotators as they use screenshare.Share computer sounds.Optimize sharing for full-screen video clips.
How to Pause a Screen Share in Zoom
Sometimes you need to stop screensharing so you can see faces again and gauge reactions, have a discussion about something, or allow someone else to a share a screen. If you’re going to resume sharing the same screen again, however, there’s no need to stop sharing your screen completely. If you do, you’ll have to start from the very beginning when it’s time to show your screen again. Instead, click Pause Share. This action does just what it says: It stops your screen from sharing but doesn’t entirely close the option. As soon as you click that option, the button renames itself to Resume Share. You’ll also see a bright orange-yellow bar warning that your screen sharing is paused. When you’re ready to begin sharing again, just click Resume Share.
How to Stop Sharing Your Screen
To stop sharing your screen, locate the menu bar. It might still be at the top of the main screen you are using or you might have dragged it somewhere else. Click Stop Share. Once that’s done, participants can no longer see your computer screen.
How to Use Host Screen Sharing Menu Options
Hosts can limit screensharing to one person at a time or allow multiple participants to share at the same time. They can even limit screensharing so that only they can share a screen. These features are all located in the Advancing Screen Sharing options menu. To open and use that menu, follow these instructions:
How to Share Computer Sounds
By default, Zoom does not share computer sounds. Most people don’t want to share computer sounds during Zoom calls but if you’d like to let others hear any sound your computer makes during a meeting, you can select that option when you start sharing your screen. Simply select the box next to Share computer sound when you’re in the Zoom program or windows selection menu; then click Share. If you are decide to optimize screen sharing for video clips, computer sounds will be automatically shared.
How to Share Videos in Zoom
Since you can share any of your screens in Zoom, you can share whatever is running in them, including videos. If you want to share a video in full screen format, it’s a good idea to check the Optimize for full screen video clip option in the program or windows selection menu, then click Share. You can also share audio-only in Zoom.
How to Use Focus Mode in Zoom
Focus Mode is a low-distraction setting for Zoom hosts. When it’s active, hosts and co-hosts will get the regular view of everyone’s screen, while participants will only see themselves and the hosts/co-hosts. To turn on the feature, you must be running version 5.7.3 or later of the Zoom desktop client. Then, during a meeting, click the More heading and select Start Focus Mode. Once it’s active, hosts and co-hosts can “spotlight” participants to make their screens visible to everyone.
